Guides

Uploading a Request for Tender (RFT) Document

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Uploading your RFT document is the first step in creating a tender response with TenderCreator.ai. The platform analyses your document to extract requirements and guide you through creating a compelling response.

Prerequisites

Before You Start

  • Active TenderCreator.ai account with available tender credits
  • Complete company profile with uploaded documents
  • RFT document in supported format (PDF, DOC, or DOCX)
  • Stable internet connection

RFT Document Requirements

  • Official tender document from issuing organisation
  • Complete requirements and evaluation criteria
  • Readable format (not poor quality scanned images)
  • All relevant sections included

Step-by-Step Upload Process

Step 1: Access Tender Creation

  1. Log into your TenderCreator.ai dashboard
  2. Navigate to "Tenders" section from main menu
  3. Click "Create new tender" button
  4. You'll be directed to the New Tender creation page

Step 2: Upload Your RFT Document

Method 1: Drag and Drop

  1. Locate your RFT file on your computer
  2. Drag the file into the upload area
  3. Drop when the upload area highlights
  4. Upload begins automatically

Method 2: File Browser

  1. Click "Click to Upload" or browse button
  2. Navigate to your RFT document
  3. Select the file and click "Open"
  4. Upload starts immediately

Step 3: Monitor Upload Progress

During upload, you'll see:

  • Progress bar showing upload percentage
  • File name being uploaded
  • File size and upload speed
  • Cancel option if needed

Step 4: Verify Upload Success

Once uploaded successfully:

  • Green checkmark appears next to file name
  • File details show (name, size, format)
  • Remove option available if you need to change files
  • Tender name field appears for customisation

Naming Your Tender Response

Automatic Name Generation
TenderCreator.ai automatically generates descriptive names:

  • Format: "Tender Response - [RFT Filename] - [Date-Time]"
  • Example: "Tender Response - IT Services RFP 2024 - 2024-01-15-14-30"

Customising the Tender Name

  1. Click in the "Tender Name" field
  2. Edit the text to your preference
  3. Keep it descriptive and professional
  4. Include key identifiers like client name or project type

Best Practice Examples:

  • "Government IT Infrastructure Upgrade - Department ABC"
  • "Cybersecurity Services Tender - City Council 2024"
  • "Digital Transformation Project - Healthcare Provider"

Supported File Formats

Acceptable Formats

  • PDF files (.pdf) - Most common format
  • Microsoft Word (.doc, .docx) - Editable documents
  • File size limits apply

Format Recommendations

  • PDF: Preserves formatting, universally readable
  • Word (.docx): Better text extraction if well-formatted
  • Native digital files: Better than scanned documents

What to Avoid

  • Scanned images (poor text extraction)
  • Password-protected files (cannot be analysed)
  • Corrupted files (may cause errors)
  • Very large files (may exceed limits)

Creating Your Tender

Step 5: Start Tender Creation

  1. Review your RFT document is correctly uploaded
  2. Verify tender name is appropriate
  3. Click "Create Tender" button
  4. Processing begins immediately

What Happens Next

  • AI analysis starts
  • Requirements extraction begins
  • Planning phase initiates
  • Progress tracking displayed

Document Analysis Process

AI Processing Steps

  1. Document parsing (extracts text and structure)
  2. Requirement identification (finds mandatory and desirable requirements)
  3. Criteria extraction (identifies evaluation criteria)
  4. Compliance analysis (assesses what needs addressing)
  5. Complexity assessment (determines difficulty level)

Processing Time Factors

  • Document length (longer takes more time)
  • Complexity (technical tenders require more processing)
  • Format quality (clear documents process faster)
  • System load (platform usage affects speed)

Common Issues

File Won't Upload

  • Check file size against platform limits
  • Ensure file is PDF, DOC, or DOCX
  • Verify stable internet connection
  • Try refreshing page or different browser

Upload Keeps Failing

  • Check file integrity (ensure not corrupted)
  • Try different browser (Chrome, Firefox, Safari)
  • Clear browser cache
  • Contact support if issues persist

File Uploaded but Not Processing

  • Wait a few minutes (processing may have delay)
  • Refresh the page
  • Check you have sufficient tender credits
  • Verify subscription allows tender creation

Updated 10 days ago