# How to Create a Company Profile A company profile is a comprehensive digital representation of your business that enables AI to generate personalised tender responses. The AI analyses your company documents to understand your capabilities and creates tailored content for every tender opportunity. What Are Company Profiles? Company... A company profile is a comprehensive digital representation of your business that enables AI to generate personalised tender responses. The AI analyses your company documents to understand your capabilities and creates tailored content for every tender opportunity. ## What Are Company Profiles? Company profiles are intelligent knowledge bases containing: - Company information and capabilities - Supporting documents (case studies, certifications, marketing materials) - AI-generated content highlighting your strengths - Experience database of successful projects ![](https://files.readme.io/6d0428881362169b2ebb20b3f295d7552e1bc5a2cd2ba8c254b8ca7999fdc749-image.png) **How It Works:** 1. Upload company documents and information 2. AI analyses documents to understand capabilities 3. AI creates structured profile sections 4. Profile content personalises tender responses **Benefits:** - Personalised tender responses tailored to your company - Consistent professional quality across all tenders - Competitive advantage highlighting unique strengths - Time savings through pre-analysed content ## Step-by-Step Profile Creation Process ### Step 1: Document Upload and Analysis **Access Upload Section** 1. Go to **Company Profile** section 2. Click **"Upload Documents"** or continue from company creation 3. You'll see the document upload interface ![](https://files.readme.io/f10964fbd7d81eb9487cacdffb8d851c2c80557ff7c944165901ab2c2b096079-image.png) **Prepare Your Documents** Gather relevant company documents: **Essential Documents:** - Company overview (annual reports, capability statements) - Service descriptions - Case studies (successful project examples) - Certifications (industry credentials, licences) - Previous tender responses **Supporting Documents:** - Marketing materials (brochures, fact sheets) - Technical documentation (specifications, methodologies) - Financial information - Team profiles and qualifications - Client testimonials **Document Requirements:** - Supported formats: PDF, DOC, DOCX - Ensure documents are clear and readable - Include only business-relevant materials **Upload Process** 1. Drag and drop files into upload area, or click "Browse" 2. Multiple uploads supported 3. Monitor upload progress for each file 4. Review uploaded documents and remove any incorrect files ![](https://files.readme.io/b6c31c9ae1bdd151387b9e053b8d9aee71ee9b9ebbfa04b1f521af74e937ef88-image.png) ### Step 2: Generate Profile Content 1. Click **"Generate Profile Content"** 2. AI analyses your documents 3. Monitor generation progress 4. Receive completion notification ![](https://files.readme.io/4a29f82defeb9acce7e8cb6e1354b9141724f99c0e16d85c9713d666e00ff19b-image.png) ### Step 3: AI Content Generation **What the AI Does:** - Extracts key information from documents - Identifies your services and strengths - Catalogues project history and successes - Recognises certifications and credentials **Generated Profile Sections:** 1. **Innovation & Sustainability**: R&D capabilities, sustainable practices 2. **Solutions, Technology & Innovation**: Technical expertise and offerings 3. **Brand & Community Impact**: Market presence and community engagement 4. **Ecosystem & Partnerships**: Strategic relationships and collaborations 5. **Client Experience & Success**: Customer satisfaction and project outcomes 6. **Business Foundation**: Core company information and capabilities 7. **Governance, Risk & Compliance**: Management frameworks and compliance 8. **Financial & Operational Excellence**: Performance metrics and efficiency 9. **Tender Response**: Historical tender performance and approach ## Working with Generated Content **Reviewing Profile Sections** Each generated section includes: - Section title and category name - AI-written content based on your documents - Confidence score indicating completeness/accuracy - References to source documents **Content Quality Indicators** - High confidence scores (well-supported content) - Comprehensive coverage of capabilities - Specific examples and concrete project details - Professional tone appropriate for tender submissions **Customising Generated Content** - Edit sections to better reflect your company - Add specific information the AI may have missed - Refine language and positioning - Enhance examples with more compelling case studies ## Document Best Practices **Essential Document Types** - **Company Information**: Annual reports, capability statements, organisational charts - **Case Studies**: Detailed project examples, client success stories, quantified results - **Certifications**: Industry credentials, licences, compliance documentation - **Marketing Materials**: Service brochures, technical specifications, process documentation **Quality Guidelines** - Use current, accurate information - Focus on business-relevant, tender-relevant content - Ensure documents are clear and readable - Include comprehensive capability coverage ## Managing Your Company Profile **Ongoing Maintenance** - Regular quarterly reviews and updates - Replace outdated materials with current versions - Add new services and qualifications - Include recent project successes **Profile Updates** - Regenerate sections using updated documents - Edit sections for better positioning - Upload additional supporting materials - Remove outdated or irrelevant content ## Using Your Profile for Tender Creation **Profile Integration** - Profile content automatically used in tenders - AI selects appropriate content for each tender - System matches capabilities to tender requirements - Highlights your strengths against requirements **Profile Content in Tenders** - Executive summaries with company overview - Capability sections with service details - Experience sections with project examples - Compliance sections with certifications Learn more about creating tenders in our [Step-by-Step Tender Creation guide](create-tender-response). ## Common Issues **Upload Problems** - Check file format compatibility (PDF, DOC, DOCX) - Verify file size is within limits - Ensure stable internet connection - Try uploading files individually **Generation Issues** - Confirm all required documents are uploaded - Check sufficient credits available - Verify subscription allows profile generation **Content Quality Issues** - Upload more relevant documentation - Ensure documents contain specific capability information - Add detailed case studies and examples For additional help, see our [Support](support) page.